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Recording an In-Person Meeting
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Recording an In-Person Meeting

Tamloot isn't just for online meetings — you can also record in-person (frontal) sessions and get the same AI-powered transcription and session notes.

Use the audio upload feature to record your face-to-face sessions with your phone or any recording device, then upload the audio file to Tamloot for processing.

How It Works

  1. Record the session using your phone, voice recorder, or any device that captures audio
  2. Upload the audio file to Tamloot from the dashboard
  3. Receive automatic transcription and AI-generated session notes

Step-by-Step Guide

1. Record the Session

Use any device that can record audio — your phone's built-in voice recorder works great:

  • iPhone: Open the Voice Memos app and tap the red record button
  • Android: Open the Recorder or Voice Recorder app and tap record
  • External recorder: Any device that saves audio in a standard format (MP3, WAV, M4A, etc.)

Tips for better recordings:

  • Place the recording device between you and the client for balanced audio
  • Avoid noisy environments when possible
  • Make sure the device has enough battery and storage before starting
  • Test a short recording first to check audio quality

2. Upload to Tamloot

Once the session is over:

  1. Go to the Sessions page in the dashboard at app.tamloot.cc
  2. Click the "Upload" button
  3. Select your audio file from your device
  4. You'll see a progress indicator while the file uploads
  5. Once uploaded, transcription begins automatically

Supported formats: MP3, WAV, WebM, OGG, M4A

If your recording device saves in a different format, you may need to convert it first using a free converter tool.

3. Get Your Session Notes

After uploading, Tamloot processes the recording the same way it handles online sessions:

  1. Transcription — Audio is transcribed automatically (usually 2–5 minutes)
  2. AI Notes — Claude generates a summary, key themes, client items, professional notes, and resources
  3. Dashboard — View everything in your dashboard under Sessions

Recording Consent

As a therapist, always inform your client before recording a session. Make sure to:

  • Get verbal or written consent before starting the recording
  • Explain how the recording will be used (transcription and session notes)
  • Let the client know they can ask to stop recording at any time

Tips

  • Minimum duration — Recordings must be at least 2 minutes long. Shorter recordings are automatically skipped.
  • Link to a client — Always associate the uploaded session with a client for the best experience with AI notes and meeting prep.
  • Phone recordings — Most phones save recordings in M4A or MP3 format, both of which are supported.
  • Multiple speakers — For best transcription quality, ensure both speakers are audible in the recording.
  • Quiet environment — Background noise can reduce transcription accuracy. Choose a quiet space when possible.