Recording with the Desktop App
The Tamloot desktop app records your Zoom meetings locally and automatically generates AI-powered session notes. It runs on both macOS and Windows.
This guide walks you through setup, recording, and what to expect after your session.
1. Download & Install
Download Tamloot Desktop from tamloot.cc/download and follow the instructions for your operating system.
- Download the
.exeinstaller - Run the installer and follow the prompts
- Tamloot will be added to your Start menu
- Launch Tamloot from the Start menu or desktop shortcut
- If Windows Defender SmartScreen appears, click "More info" → "Run anyway"
- Download the
.dmgfile - Open the downloaded file
- Drag the Tamloot icon into the Applications folder
- Launch Tamloot from Applications
- If macOS shows a "developer cannot be verified" warning, go to System Settings → Privacy & Security and click "Open Anyway"
2. Sign In
- Launch the Tamloot desktop app
- Click "Sign In"
- Your default browser opens with the Tamloot login page
- Sign in with Google, Apple, or email and password
- After signing in, the browser redirects back to the app — you'll see your account name in the app
You only need to sign in once. The app remembers your session.
3. Grant Permissions
Before your first recording, Tamloot needs access to certain system permissions. The app shows a permissions checklist — each item displays a green checkmark once granted.
| Permission | Why it's needed | How to grant |
|---|---|---|
| Microphone | Capture session audio | System dialog appears on first use — click "Allow" |
Windows does not require Screen Recording or Accessibility permissions. Audio capture works natively.
| Permission | Why it's needed | How to grant |
|---|---|---|
| Microphone | Capture session audio | System dialog appears on first use — click "Allow" |
| Screen Recording | Capture system audio from Zoom | Go to System Settings → Privacy & Security → Screen Recording → toggle Tamloot on |
| Accessibility | Detect active Zoom meetings | Go to System Settings → Privacy & Security → Accessibility → toggle Tamloot on |
After granting Screen Recording or Accessibility, you may need to restart Tamloot for the changes to take effect.
4. Record a Session
Once permissions are set up, recording is straightforward:
- Start your Zoom meeting as usual (join or host)
- Tamloot automatically detects the active meeting
- Select a client from the dropdown (optional but recommended — helps organize your notes)
- Click "Start Recording"
- The recording indicator shows animated visual feedback while recording
- Conduct your session normally
- Click "Stop Recording" when finished
Recording Controls
- Start — Begin recording (large primary button)
- Pause / Resume — Temporarily pause if needed (toggles between pause and play icons)
- Stop — End the recording and begin processing
Visual Feedback
The app displays an animated circular status indicator that changes color based on the current state:
| State | Color | Meaning |
|---|---|---|
| Idle | Primary (blue) | Ready to record |
| Starting | Pulsing | Connecting to meeting |
| Recording | Red glow | Actively recording |
| Paused | Yellow | Recording paused |
| Saving | Green | Uploading and processing |
5. After Recording
Once you stop the recording:
- The session is automatically uploaded to Tamloot
- Transcription begins immediately (usually takes 2–5 minutes)
- AI notes are generated from the transcript — summary, key themes, client items, professional notes, and resources
- View everything in the Sessions page of your dashboard
Tips
- Minimum recording duration is 2 minutes. Shorter recordings are automatically skipped.
- Check your session limit in the app before recording. Free plans include 8 sessions per month.
- Link sessions to clients for the best experience with AI notes and meeting prep.
- Recording consent — as a therapist, ensure all participants are informed that the session is being recorded.
- You can also record Zoom sessions using the Invite Bot or Chrome Extension if you prefer a browser-based approach.